Job Description:
Prepare invoices for payment, including matching invoices with purchase orders and packing slips
Obtaining authorization to pay invoices
Review all transaction documents to ensure accuracy, funds available, and compliance with standards and agreements
Correct any errors or discrepancies found in the transaction documents.
Record transactions in accounts and cost centers by analyzing invoice/expense reports
Make sure all necessary business expenses are paid, including tracking discount opportunities.
Maintain supplier information, including federal identification numbers and shipping addresses
Maintain accounting books by verifying and recording account transactions.
Accurately reconcile monthly vendor statements with the aging report
Maintain historical records by submitting documents.
Calculate and report sales tax and machine tax to the appropriate vendors
Protects organizational value by keeping information confidential
Accomplish the accounting and organization mission by completing related outputs as needed.
Assist with other office tasks as needed
Qualifications:
1-3 years of accounts payable or general accounting experience, or equivalent education with the ability to demonstrate an understanding of basic accounting principles, fair credit practices, and collection regulations.
Bank reconciliation experience
Proficient in Microsoft Excel
