Accounts Payable Specialist

Accounts Payable Specialist

Position Summary
We are seeking a detail-oriented and driven Accounts Payable Specialist to join a fast-paced and dynamic accounting team. This role is ideal for someone who thrives on accuracy, enjoys being part of a collaborative group, and takes pride in maintaining the financial integrity of day-to-day operations. This position offers a competitive salary, bonus potential, and excellent benefits including health, dental, vision, 401(k) with match, generous PTO, and parental leave.

Key Responsibilities

• Process new credit card applications and manage vendor onboarding with complete documentation

• Accurately enter purchase orders and ensure matching with incoming invoices

• Monitor the AP email inbox daily for vendor communications and distribute bills for internal approval

• Process accounts payable transactions, including ACH and check payments, and distribute remittance advice

• File, scan, and organize invoices using an online document management system (e.g., Dropbox)

• Reconcile vendor statements and address any discrepancies or payment issues

• Code, enter, and reconcile monthly credit card and bank statements

• Maintain and update the monthly A/P expense control spreadsheet

• Play an integral role in the month-end closing process

• Support additional accounting functions as assigned

Qualifications

• Associate’s degree preferred; relevant coursework or certification in accounting is a plus

• Minimum 2 years of hands-on accounts payable experience

• Strong attention to detail and commitment to accuracy

• Ability to prioritize tasks and manage time effectively

• Positive, team-oriented mindset with strong communication skills

• Trustworthy and dependable under deadline pressure

Employment Type: Full-Time | Monday–Friday, 8:00 AM – 5:00 PM