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A/R Specialist in Highland Park, TX at Accounting Now

Date Posted: 2/10/2020

Job Snapshot

Job Description

Accounting Now has partnered with a growing technology company in need of an Accounts Receivables Specialist to join their team. The ideal candidate will have recent experience in Progress Billing and AIA pay application documents. This function includes accurately billing customers for work completed. This person will also work very closely with project managers.
Job Duties:

  • Processes invoicing requests and submits invoice documents to clients via the client's preferred method - mail, e-mail, portal, etc.
  • Vouch the accuracy of sales orders to internally generated sales quotes and/or customer generated purchase orders and approve them to book in the system or follow up on differences with sales and/or project management staff
  • Modify system generated invoices in Adobe prior to distribution to the customer to match customer billing requirements
  • Receive in and deposit customer payments via check scan software and/or bank delivery daily
  • Record all electronic deposits as they are received into the company's bank account
  • Apply customer payments to outstanding accounts receivable accurately and timely
  • Maintain customer master data in ERP system
  • Setup and maintain billing for monthly service contracts
  • Setup and maintain any special invoicing requirements for governmental clients, etc.
  • Facilitating the collections process on all past due accounts which includes direct communications with customers and providing feedback to internal branch management personnel
  • Maintain organized filing of all accounts receivable and deposit documentation as required by the needs of the business
  • Provide reports and supporting documentation for independent audits as needed
  • Other projects and duties as assigned by management


  • High School Diploma or equivalent required 1-2 years of experience in accounts receivable field;
  • Experience with Progress Billing and AIA pay application documents preferred
  • Ability to learn new systems quickly
  • Excellent written and verbal communication skills
  • Strong organizational skills and high attention to detail
  • Ability to work well under pressure with a high customer service-oriented attitude
  • Must be able to take direction and perform in a collaborative environment
  • Ability to multi-task effectively and efficiently
  • Proficient in Excel, MS Word and Adobe

For immediate consideration Apply Now!