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Accounts Payable Support in Safety Harbor, FL at Accounting Now

Date Posted: 3/5/2018

Job Snapshot

Job Description

OVERVIEW: The Accounts Payable Support representative is responsible for supporting assigned stores in an accurate, consistent, timely manner. This includes, but is not limited to, posting invoices, team member expense reimbursements, expensing purchase cards, handling phone calls from stores and vendors, reconciling GL schedules, completing monthly and mid-month electronic binders, processing check requests, and new vendor applications.

  • Open and distribute mail to appropriate persons.
  • Post invoices with the correct vendor number, location, and general ledger account in a timely manner.
  • Verify invoices have a Purchase Order and the proper level of approval.
  • Enter all utility invoices into IDS and ensure they are paid timely to avoid interruption of services.
  • Ensure invoices for all weekly, EPAY, and vendors who offer discounts are processed timely.
  • Review all POs in "Received" status for month end AP accrual.
  • Process team member expense reports, verify for accuracy, and adherence to company policy.
  • Code Purchase card (p-card) transactions monthly.


  • Ensure all calls and emails are handled timely.
  • Ensure all invoices are posted and coded accurately and timely.
  • Ensure all posted invoices are given to check processor in accordance with company policy.
  • Maintain clean, aged, payables reports, RBNI and Sublet schedules.
  • Establish and maintain a close relationship with the AP Manager, AP Team Leader, Controllers, AP team members, Assistant Controllers, Stores and DSS.
  • Enter comments into mid month and month end electronic binders.