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Administrative Assistant in Aventura, FL at Accounting Now

Date Posted: 3/12/2019

Job Snapshot

Job Description


Bilingual Executive Assistant/receptionist with experience in a professional office setting to handle receptionist duties as well as serve as executive assistant to owner of boutique investment firm /law office. Varied duties to include:

  • Managing Executive calendar
  • Setting/confirming/following up client & vendor appointments
  • Personal and corporate travel/conference arrangements
  • Preparing for and Greeting clients for office meetings
  • Liaison to clients
  • Tracking client birthdays and sending gifts/cards
  • Sorting and organizing bills for accounts payable
  • Overseeing Vendors/repair people servicing the office building and home of owner
  • Maintaining client database


Requirements:

  • Bilingual English/Spanish
  • Experience with phone answering
  • Outlook, Microsoft office, ACT (or equivalent client database software )
  • Confident, pleasant personality
  • Professional front office appearance
  • Experience in an investment or legal office and with excel a plus