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Administrative Assistant in Boston, MA at Accounting Now

Date Posted: 7/19/2018

Job Snapshot

Job Description



Tax Department Administrative Assistant

Administrative Assistant - Tax Location: Somerville, MA
The Tax Administrative Assistant reports directly to the Human Resources Manager in the Boston office. The primary function of the Tax Administrative Assistant is to provide full administrative support to the Partners/Directors and other professionals as assigned. The Tax Administrative Assistant must have 1) strong typing skills and have proficient knowledge of Microsoft Office, including 2) Word, 3) Excel and 4) Power Point. The Tax Administrative Assistant should have adequate knowledge of basic technology, network operations, office equipment, phone systems, and other appliances. The Tax Administrative Assistant must be willing to participate in and take responsibility for all daily office administrative support needs as required. The Tax Administrative Assistant will need to have an ability to handle a diversity of projects within defined time deadlines and effectively communicate to supervisors on the status of projects in process. The Tax Administrative Assistant must be able to work directly with other members of management, as needed. The Tax Administrative Assistant should maintain a strong work ethic, a sense of firm commitment, good organizational skills, and an ability to be accessible when needed (extended hours). The Tax Administrative Assistant reports directly to the Human Resources Manager, and indirectly to the Partners & Directors of the Boston office.

The Tax Administrative Assistant will also be responsible for working directly with other professional members of the firm's management team.

Responsibilities

* Assist Partners/Directors and professionals in the Boston office with their business and administrative needs as it relates to word processing, document filing, scanning and copying.

* Typing and editing of client financial statements as prepared by professional staff.

* Proofread financial statements for grammar, punctuation, spelling, and content under tight deadlines.

* Add footnotes for financial statements.

* Assembly of financial statements for final delivery to client.

* Prepare, type and edit correspondence and engagement letters (letters, e-mails, mailings, etc.) and statistical information (including Excel spreadsheets and Power Point presentations); finalize engagement letters.

* To respond to the needs of all Partners, Directors and firm management as it relates to the operation of the firm and its business practices.

* Provide assistance to all word processing requests from other regional offices when requested.

* Will assist in replenishing and maintaining inventory of Boston office stationary and general office supplies including office coffee service.

* Responsible to check incoming correspondence and communicate immediate attention matters to partners during their absences.

* Responsible for the use of courier services for delivery of client material, as needed.

* Assist with answering phones for receptionist (on "as-needed" basis).

* Provide back-up support for bank deposits.

* Must follow established firm policies as they relate to client matters and employee personnel policies.

* Promptly notify network management and HR of issues or problems as they occur.

* Perform other administrative assignments, as required. Qualifications

* Bachelor's degree and prior experience in a Public Accounting or Professional Services Firm.