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AP/Accounting Clerk in Philadelphia, PA at Accounting Now

Date Posted: 4/2/2018

Job Snapshot

Job Description

Looking for an experienced AP Clerk w/ at least 3yrs of exp. Candidate does not need a degree; but but needs to be very focused on working well in this accounting department as an AP Clerk. Our AP Manager of 40 years retired and the last clerk who was there for 12 years has finally been promoted.

Excellent Excel skills a Must - Peoplesoft a Plus



Definition: Under the supervision of the Accounts Payable Supervisor, this position is responsible for the daily functions related to accounts payable transactions. This involves performing a thorough review of purchase orders and check requests for proper G/L coding and authorization, processing of invoices for timely payment, and scanning/filing of paid invoices. This position is responsible to cross train all A/P processes performed by the A/P Supervisor and serves as a back up for all processes performed by the Supervisor.



  • Associates Degree required. High school or GED with relevant experience can substitute for degree.
  • Proficiency with automated accounting systems
  • Minimum of three (3) years of accounts payable experience preferred

Personal Characteristics:

  • Ability to handle large volumes of detailed work
  • Excellent organizational skills
  • Ability to remain focused in a fast-paced environment
  • Ability to work with minimum supervision
  • Good customer and communication skills
  • High level of energy


  • Cross train and back-up all processes performed by the A/P Supervisor and document corresponding "desk top" procedures.
  • Assist the A/P Supervisor in documenting key A/P procedures for the department procedures manual.
  • Review accounts payable invoices, check requests, purchase orders, payroll invoices, and travel reimbursements for accuracy, proper approval, G/L coding and data entry of payables into the accounting system.
  • Verify accuracy of employee expense reports.
  • Mail provider, consumer and vendor checks.
  • Prepare payment voucher documentations for review by Accounts Payable Supervisor & Fiscal Management.
  • Scan and file paid vendor/provider invoices, check requests, and attachments.
  • Resolve any issues involving employee, vendor, caregiver, and provider invoices.
  • Generate and process for payment daily Emergency check requests.
  • Process voided/stopped checks using the accounts payable system.
  • Set-up new vendor information in PeopleSoft Financials Vendor Maintenance
  • Perform other duties as assigned.