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AP Clerk-N. FTL in Fort Lauderdale, FL at Accounting Now

Date Posted: 4/16/2019

Job Snapshot

Job Description

An accounts payable administrator works primarily with the validation, processing, and filing of invoices. Responsible for ensuring all invoices are accurate and have been properly documented and approved by the authorizing employee prior to making a payment, submitting payments in a timely fashion, and preparing and mailing checks. An accounts payable associate is the first point of contact for vendors if there is a question about an invoice or their timely receipt of payment. Works under immediate supervision, reports directly to the Controller.

Essential Duties And Responsibilities

  • Answer inquiries from vendors, suppliers, and employees, and research discrepancies.
  • Analyze, prioritize, and voucher invoices, with vendor or supplier expectations.
  • Reconciles processed work by verifying entries and comparing system reports to balances.
  • Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries and reviewing with Account Payables Specialist.
  • Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; requesting stop-payments or purchase order amendments.
  • Maintains accounting ledgers by verifying and posting account transactions.
  • Verifies vendor accounts by reconciling monthly statements and related transactions.
  • Maintains historical records by scanning/filing documents.
  • Reports sales taxes by calculating requirements on paid invoices.
  • Meets A/P operational standards by implementing production, productivity, quality, and customer-service standards; resolving problems; identifying system improvements.
  • Maintains financial security by adhering to internal accounting controls.
  • Maintains accounting ledgers by posting monthly account transactions. GL Account Analysis vs. Aging.

Education / Experience

  • High School diploma or GED.
  • Bachelor's Degree preferred.


  • 3+ years' experience as an A/P Clerk or Specialist.
  • Strong computer skills -Microsoft Office (excel, word).

Materials and Equipment Used:

  • Office Equipment, Database & Query Software, and SAP System.