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AP Specialist in Coppell, TX at Accounting Now

Date Posted: 8/30/2019

Job Snapshot

  • Employee Type:
  • Location:
    Coppell, TX
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
  • Job ID:

Job Description

Job Summary:
The Accounts Payable Specialist is responsible for managing the processes and reporting of the centralized/consolidated vendor invoicing for Brink's US and other designated entities. This includes assuring consolidated invoices are processed in an accurate and timely manner, gathering current and historical data, analyzing trends, as well as developing procedures, training documents providing on-going guidance to processors.

Key Responsibilities:

  • Partner with management and vendors to resolve complex issues related to invoices, national accounts and invoicing processes
  • Coordinate with Vendors and Procurement during "on boarding" of vendors to the consolidated invoice process to ensure files are tested, processes are understood and issues are resolved before "going live"
  • Create and maintain master Vendor trend files
  • Collect and analyze financial data and prepare accounts payable reports; analyze and maintain account analysis on assigned expense categories
  • Establish work standards, assign work to processors, review work for adequacy and action required to correct inadequate performance
  • Perform as Subject Matter expert for ePMO consolidation database and processes
  • Verify and approve control groups/invoice batches in PSF ensuring invoices are posted to GL and payment is processed
  • Analyze & approve invoices, explain spend trends and variances
  • Calculate & prepare monthly expense accruals for month end accrual of significant costs (e.g. fuel, telecommunication, compusafe, etc.)
  • Resolve internal and external payment issues and reconcile disbursements and general ledger distributions
  • Act as primary support contact for ePMO consolidated database; identify issues, work with TCS, and ensure resolutions are satisfactory

Minimum Qualifications:

  • Minimum of 5 years experience processing in Accounts Payable
  • Minimum of 5 years experience utilizing MS Excel, Word and Powerpoint

Preferred Qualifications:

  • Advanced MS Excel skills (v-lookups, pivot tables, advance functions, etc.)
  • Knowledgeable of the accepted accounting principles (FASB & GAAP) as they relate to invoice payment
  • Experience with a large volume ERP such as PeopleSoft Financial System
  • Previous experience organizing work assignments or lead responsibilities
  • Associates' degree in accounting or equivalent work experience.