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Billing Coordinator in Lawrence Township, NJ at Accounting Now

Date Posted: 1/3/2019

Job Snapshot

Job Description

Our client is looking for a Billing Coordinator to work in their Princeton NJ office. This position provides accurate and timely completion of billing as assigned ensuring that all tasks are done in accordance with firm or client billing guidelines or policies. Responsibilities include processing and monitoring a high volume of electronically billed legal invoices. A minimum of 2 years of legal billing experience within a law firm is required. The ideal candidate must possess excellent communication and interpersonal skills in order to develop and maintain trusted working relationships with clients, attorneys and other personnel within the firm. The ability to resolve issues effectively, follow up on billing issues, and handle requests/questions is also necessary.
General Billing Coordinator Functions to Include (but not limited):

  • Assist in responding timely to general billing inquiries directed by all levels of management, staff, attorneys and clients
  • Ability to handle a high volume of bills per month
  • Utilizing Tempo and BKFS for foreclosure and bankruptcy milestones
  • Review of aged unbilled WIP and provide status updates to Billing Manager
  • Provide expense detailed back-up to accompany invoices as required
  • Research and address client overpayments and cost advances as needed to see whether applications can be made to current invoices or refunded
  • Assist with special projects as needed
  • Review and verify accuracy of billing and supporting documentation as required.
  • Compiles and bills attorney hours to clients every month.
  • Reviews and edits pre-bills in response to attorney and legal assistant requests.
  • Ability to execute complex bills in a timely manner
  • Generating and distributing monthly prebills, processing and editing invoices in accordance with billing guidelines, maintaining E-billing websites

Specific E-billing Functions to include (but not limited):

  • Review newly opened matters for clients of assigned attorneys to see whether matters are available through ebilling websites (LPS, Pyramid, Corridor)
  • Ensure that invoices are submitted in a timely fashion and that all reductions or rejections to invoices are also addressed immediately
  • Submit Rate Requests (as required for certain vendor sites)
  • Provide updates regarding invoices status to Billing Manager and Billing Partner.

Job Requirements:

  • 2-5 Years of Legal Billing Experience; Elite experience preferred
  • Experience with electronic billing utilizing various vendor websites.
  • Must be detailed oriented, highly organized to be able to manage high levels of attorney assignments
  • Demonstrate ability to work in a high pressure environment
  • Must demonstrate excellent written and oral communications skills
  • Display ability to prioritize, ability to multitask and take initiative to assist as needed
  • Ability to work in an interactive team environment with excellent customer service skills

Knowledge of Microsoft Office applications, specifically Excel and Word, is also required
Job Type: Full-time

  • Billing: 2 years (Required)
  • law firm billing: 2 years (Required)