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Billing Specialist in Fort Lauderdale, FL at Accounting Now

Date Posted: 12/28/2018

Job Snapshot

Job Description


Billing Specialist Needed for Ft. Lauderdale

We are working with a Law Firm looking for a Billing Specialist with high volume experience. This position handles the billing activities for clients from initial matter intake through final bill production. This is a hands-on position that involves working collaboratively with clients and employees of a multi-office firm.

PRIMARY DUTIES AND RESPONSIBILITIES:

  • Prepare and submit monthly invoices to clients timely and accurately.
  • Ensure all client guidelines, internal protocols and firm's guidelines are followed during submission process. Ensure corrective action is in place for future submissions.
  • Act as liaison between billing attorney/clients' staff/third party vendors assigned to electronic billing.
  • Populate, maintain and update data for assigned clients in the firm's accounting database.
  • Coordinate re-submission of invoices with any errors and if necessary contact third party vendors for assistance in resolving issues. Submit timekeeper setup and matter setup on e-bill website.
  • Review clients' guidelines and other written communication to remain compliant with the various requirements.
  • Reviews billing memos, time and expenses for narrative corrections, transfers needed and miscellaneous maintenance, as well as finalizing the invoices.
  • Responsible for coordination and resolution of billing issues for designated clients.
  • Monitors billing progress including status reporting, work-in-progress, client, matter and timekeeper set-ups, and other key process aspects.
  • Responsible for entry and modification of time and expense records, report generation including pre-bills and final bills.
  • Ensures all billing issues, including deductions, accounts receivable and client concerns are monitored and resolved timely and provide submission and problem solving assistance where needed.
  • Performs other duties as assigned.


REQUIREMENTS:

  • 3+ years' experience working in law firm Billing Dept. high volume/ large transaction work environment.
  • Must be experienced with law firm billing processes specifically electronic billings.
  • Proficiency in accounting software and Microsoft Office applications such as Excel, Word and Outlook.
  • Requires critical thinking skills, excellent communication and organizational skills, decisive judgment and the ability to work with minimal supervision.
  • High School Diploma or its equivalent.


Benefits

Our client offers competitive salaries and a comprehensive benefits package for full-time hourly employees including medical, dental & vision insurance, employer paid life insurance, employer paid short-term disability insurance, generous 401(k) plan match, paid vacation, and more. Benefit offerings for positions other than full-time may vary.

Experience:

  • Billing: 3 years (Required)


Education:

  • High school or equivalent (Required)