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Bookkeeping Opportunity in Edison, NJ at Accounting Now

Date Posted: 2/2/2018

Job Snapshot

  • Employee Type:
  • Location:
    Edison, NJ
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
  • Job ID:

Job Description

One of our clients, located within Middlesex County is looking to add a Bookkeeper to their ever growing team. This role will be staffed on a temp to hire basis.
Position Summary: The Senior Bookkeeper is a full time position for 40 hours per week. The primary responsibility is to manage the day-to-day operations of all general accounting functions of the finance office, including but not limited to accounts payable, accounts receivable and general ledger maintenance.
Essential Duties:

  • Process all vendor invoices, including account and class coding, obtain necessary approvals, enter to QuickBooks, prepare checks for payment, prepare for mailing and maintain vendor files.
  • Conducts all duties associated with bi-weekly accounts payable including: interacting with staff and vendors; processing invoices; expense coding; and data entry.
  • Conducts all duties associated with accounts receivable including: preparing and submitting vouchers to city and state agencies and private funders; performing bank deposits; and tracking and following up on all accounts receivables.
  • Conducts all duties associated with bi-weekly payroll, including inputting data to BeyondPay.
  • Process all internal check requests for homeless prevention payments or reimbursements to employees. Prepare and distribute checks as required. Maintain homeless prevention grant records to monitor grant balances, communicate balance to social service staff.
  • Post tenant rent and government rent subsidies to QuickBooks on a monthly basis. Maintain records of past due rents and send past due notices to tenants as required.
  • Update QuickBooks as required for updated tenant rents or subsidies, based on information received from Controller. Maintain tenant records on Excel indicating name, address, lease up date, rent, subsidy(if applicable), housing project ID, family size and ethnicity.
  • Enter all American Express and Home Depot credit card transactions in QuickBooks. Reconcile credit card accounts and pay credit card balances on a monthly basis. Review both accounts on line on a frequent basis to monitor usage and obtain necessary documents.
  • Under the direction of the Controller, prepare financial reports required for government grant vouchering and enter related accounts receivable invoices to QuickBooks. Maintain aging of government receivables and follow ups to obtain payments.
  • Analyze monthly revenue and expenses versus budget. Prepare related monthly commentary.
  • Processes cash disbursements and assists in cash management.
  • Assists in gathering required documents as backup to vouchers.
  • On a quarterly basis, review payroll tax returns for accuracy and reconcile to the general ledger.
  • On a quarterly basis, review fixed asset additions and book necessary depreciation entry on QuickBooks.
  • Various administrative duties as assigned.