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FINANCIAL ADMINISTRATOR in Newburyport, MA at Accounting Now

Date Posted: 5/4/2018

Job Snapshot

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Job Description



Performs a variety of moderately complex accounting activities related to the financial statements. Computes, classifies, and records numerical data into the accounting system. Maintains confidentiality about all financial information.


SUPERVISION RECEIVED: Performs work independently under the direction of the Director of Finance


Accounts Payable

  • Processes all accounts payable invoices, including auto-payments (mortgages) and American Express charges, petty cash
  • Codes documents for computer input, verifying accuracy of itemized charges, account numbers, and total costs; maintain vendor spreadsheets for correct allocations (Wright Express, Enterprise, Verizon Wireless, Home Depot, Walmart)
  • Responds to accounts payable inquiries. Provides information to staff, and individuals outside of the organization. Order and cancel Market Basket cards for staff
  • Maintains records through filing, retrieval, retention, storage, compilation, coding, updating, and purging

  • Accounts Receivable

  • Processes all rents and charges for care for clients. All client charges updated annually per Social Security letters and ongoing through the year. Provide information to coordinators and managers as needed for reporting. Enter Pharmacy charges per client each month

  • General Ledger

  • Assists the Chief Financial Officer with different allocations including but not limited to: (1) Admin Allocation, (2) Benefit allocations, and (3) End of month allocation for financial statement review

  • Payroll

  • Is back-up to the Payroll Administrator

  • Other

  • Records, classifies, and summarizes accounting transactions. Compiles financial information and assists in the preparation of reports
  • Compiles various documents, verifies their accuracy, and authorizes payments in accordance with established procedures
  • Assembles documents for computer input, verifying accuracy of itemized charges, account numbers, and total costs
  • Responds to inquiries. Provides information to staff, and individuals outside of the organization. Explains accounting transactions; resolves accounting issues and discrepancies
  • Applies a working knowledge of applicable laws and regulations. Verifies documents for completeness and compliance with government and private agencies
  • Uses various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports
  • Complies with all organizational policies and procedures
  • Maintains professionalism in the work environment
  • Reconcile monthly American Express statement
  • Performs any other duties as assigned by the CFO


    • BS/BA in Accounting, Business or related field and/or equivalent experience plus a minimum of five (5) year related experience
    • Experience in the use of software applications, databases, spreadsheets, and/or word processing required
    • A working knowledge of Peachtree accounting or related software
    • Knowledge of applicable state and federal laws and regulations is desirable
    • Proficiency in Microsoft Office, including Word and Excel and other general office procedures, as well as Outlook and/or Google email
    • Proven ability to function confidentially in an office environment


    Position will require moderate sitting, standing, walking, and occasional driving to run errands. On a weekly basis, the approximate standards include the following and are dependent on required workload:

    • Sitting 67%
    • Standing/Walking: 30% or more
    • Lifting: 3% or more
    • Transportation: Only as needed depending on responsibilities