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HR & Office Coordinator in Boston, MA at Accounting Now

Date Posted: 8/22/2018

Job Snapshot

  • Employee Type:
  • Location:
    Boston, MA
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
  • Job ID:

Job Description

HR & Office Coordinator

The HR & Office Coordinator provides assistance and support to the Director of HR. Participates in the delivery of HR and office initiatives, performance improvement, continuous quality improvement activities and other significant projects as required.

Supervision Exercised:

No supervisory duties required.

Office Coordinator Duties and Responsibilities (estimated 30% of role):

  • Present professional first point of contact for visitors and callers.
  • Answer and direct all inbound phone calls; inputting caller information into database on daily basis
  • Order office supplies, maintain common spaces (reception, kitchen, conference rooms, storage) for appearance and functionality.
  • Ensure printers/fax machines are stocked with paper at all times.
  • Order food for in-house meetings, help research and plan off-site staff events.
  • Manage telephone systems including configuring software system for new hires.
  • Standardize and streamline operations procedures; document processes for all staff.

HR-Related Duties and Responsibilities (estimated 70% of role):

  • Process new hire paperwork, applications, background checks.
  • Assist with recruiting new personnel.
  • Assist in new hire onboarding, scheduling, and training.
  • Pre-screening applicants, and scheduling phone and in-person interview.
  • Assist employees with benefits-related questions and updates as needed as well as drop/add benefits administration, including 401(k).
  • Responds to basic policy questions from employees.
  • Assist with preparation of annual filings for benefit plans.
  • Maintain accurate and updated I-9 forms for all staff.
  • Organizes and updates personnel files, including drafting correspondence and offer letters under Director's supervision.

Required Skills, Knowledge & Abilities:

  • Bachelor's Degree required.
  • Superior professional decorum, judgement and discretion is required as employee will handle sensitive confidential personnel files.
  • HR & Office Coordinator experience required (2 years minimum), including knowledge of how to post and monitor jobs on various sites
  • Highly organized and general office administrative skills.
  • Proficiency in Google Suite, Microsoft Office Software (Word, Excel, PowerPoint).
  • Excellent communication and people skills.
  • Proactive self-starter with ability to problem-solve.
  • Self-motivated with the ability to manage multiple projects and work assignments.
  • Strong writing, proofreading, and communications skills.
  • Detail-oriented with excellent organizational skills.
  • Ability to work overtime hours as required.

Work Environment:

  • Work performed in an office environment
  • No travel required.

Job Type: Full-time


  • Human Resources: 2 years (Required)


  • Bachelor's (Required)