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Office Administrator in Levittown, PA at Accounting Now

Date Posted: 8/28/2018

Job Snapshot

Job Description



Office Administrator needed for client in Bucks County, Pennsylvania area.
Job responsibilities;
  • Customer Service - answering incoming phone calls, order processing, front door receptionist.
  • Administrative support for management staff.
  • Management of all office related supplies, and negotiation of contracts with office supply vendors for best pricing.Sales order entry into both QuickBooks and our Company ERP system - E2 MFG.
    • Maintenance of customer orders / vendor PO's, and items in ERP system
  • Maintain all customer records
    • Pricing, billing / shipping addresses
    • Monitor status of open orders - liaison to shop staff to coordinate shipping
  • Prepare all domestic and international shipping paperwork
    • UPS / FedEx / DHL
    • US Customs Export paperwork
  • Prepare purchase orders as directed by management staff for material and outside services
  • Customer billing, vendor invoicing, and reconciling AR & AP within QuickBooks.
  • Maintaining office file structure.
  • Bank deposits.
  • Intercompany communications - memos, scheduling meetings…etc.
  • Verifying and submitting weekly payroll hours to ADP.
    • Maintain PTO tracking calendar
  • Creating and processing necessary paperwork for temps & new hires.
  • Point of contact for all company related health insurance inquiries.