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Office Manager in Hartford, CT at Accounting Now

Date Posted: 10/5/2018

Job Snapshot

  • Employee Type:
  • Location:
    Hartford, CT
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
  • Job ID:

Job Description

ob Description:
The Office Manager, while wearing multiple hats, is ultimately responsible for the smooth operation of a regular business. This position will be instrumental in organizing and coordinating administrative duties and office procedures, ultimately providing a dynamic work environment with high levels of organizational effectiveness, communication, and efficiency.
Job Duties:
-Greet clients in person and on the phone, address questions and/or direct to appropriate personnel

-Serve as point person for mailing, shipping, supplies, equipment, and errands

-Manage CEO's email, schedule and calendar

-Arrange executive's meetings (including coordination of meeting logistics, development of agendas and meeting materials, etc.)

-Draft correspondence and presentations for CEO

-Anticipate executive's needs and plan/execute accordingly

-Provide daily support to staff as necessary including organization and scheduling of meetings

-Organize all aspects and logistics of company events including office parties, seminars, conferences, management meetings, and other company functions

-Sort and distribute incoming mail and courier deliveries, and prepare mailings and packages

-On board new clients and serve as point of contact for clients handling their needs and inquiries

-Monitor status of documents provided and return physical client documents

-Actively participate in team meetings

-Manage IT providers for prompt resolution of issues

-Handle equipment maintenance

-Focus on improving processes for efficiency and effectiveness
Job Requirements:
Business Administration, Human Resources, or related field preferred

-2+ years of solid office management, administrative or assistant experience in an office setting

-Experience working with office equipment such as; internal network, office phone system,, printers and scanners

-Working knowledge of MS Office suite. Quick Books Cloud Server, Share File and DocuSign a plus

-Excellent time management skills and ability to multi-task

-Strong attention to detail and problem solving skills

-Excellent written and verbal communication skills

-Strong organizational and planning skills

-Demonstrated ability to manage complex tasks and prioritize competing demands in order to meet deadlines

-A high degree of maturity, honesty, trust, sophistication, and integrity and cultivates these qualities in others

-A team approach, enjoys working as part of an active group of highly engaged individuals, sharing information readily with co-workers, and listening to and respecting others; able and willing to assist co-workers in the development of their own professional skills in order to ensure the team's success

-The ability to work independently and take initiative

-Commitment to, and enthusiasm for the mission and vision of Nth Degree CPAs

-The ability to handle confidential and sensitive information with discretion and tact

-A focus on people with a drive to succeed


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