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Purchase Card Specialist in Safety Harbor, FL at Accounting Now

Date Posted: 3/5/2018

Job Snapshot

Job Description

OVERVIEW: The Accounts Payable Reimbursement and P-card Specialist is responsible for timely posting all Team Member expense reimbursements, verifying reports and receipts meet established company guidelines, and have proper approvals. The reports are compiled and reconciled to the general ledger weekly and monthly. The P-card duties include maintaining company purchase cards, monitoring transactions and spend levels, termination, suspension and ordering of cards, and training card holders on allocation of their transactions on the website. Strong organizational skills are required to maintain audit records of changes to cards, users, and groups. Experience with Excel is required for exporting transactions, reports, and reconciliations.

  • Reconcile expense reports weekly and monthly to the general ledger for payroll submission.
  • Verify P-card receipts meet established company guidelines and reports are approved by management.
  • Audit P-card transactions and reports daily.
  • Maintain audit records of all P-card changes.
  • Train team members on all aspects of the P-cards.
  • Export P-card reports monthly for GL coding.
  • Maintain accurate files of P-card reports and receipts
  • Order new P-cards and terminate P-cards timely.
  • Other duties as assigned


  • Ensure all expense reports are entered, updated in an ACT manner.
  • Ensure all expense reports GL accounts are reconciled weekly and monthly.
  • Ensure all P-cards reports are received monthly with receipts.
  • Ensure all P-card transactions are approved by management.
  • Ensure all P-cards are ordered, and terminated, timely and accurately.
  • Audit record of all P-card changes is supported.