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Accounts Payable Specialist in Westborough, MA at Accounting Now

Date Posted: 11/21/2018

Job Snapshot

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Job Description

Essential Job Functions:

  • In charge of payment in a timely manner all invoices for purchases of inventory and other related operational invoices.
  • Stamps and sorts incoming invoices. Separates into batch those invoices reviewed and approved by supervisor and enters all valid invoices into RUBICON.
  • Enter into RUBICON system new vendor information requested by purchasing division and other approved service providers.
  • Updates vendor information in RUBICON per purchasing division request.
  • Performs matching of purchase order, receiving report and invoice and investigates any discrepancies, working with Quality Control to ensure that invoices for inventory received has passed quality inspection.
  • Prepare and send checks, wire transfer payments and credit card payment of approved invoices.
  • Maintains and log all check run releases.
  • Review statements received from vendors of listed outstanding invoices and coordinate with vendors on documents needed to process these invoices.
  • Reviews and processes expense reports on a monthly basis, including downloading and sorting credit card statements and obtaining supporting documentation for expenditures
  • Answer phone calls and email inquiry of vendors requesting updates on the status of their invoices.
  • Maintains orderly and organized files of all payments documents, board minutes, rent/auto leases contracts, other company contracts, fixed assets, tax payments as well as dividend declaration and releases.
  • Prepare and submit monthly, quarterly and yearly AP reports needed by our Controller and external auditors for management reporting purposes.
  • Prepare and submit yearly the 1099 Miscellaneous Report.
  • Maintains advance deposit worksheet and coordinate with overseas vendors outstanding balances.
  • Performs other tasks as assigned.

Education; Training; Experience:

  • Computer literate Excel, ERP System, Microsoft suite
  • Good Oral and Written communication skills
  • 5 or more years of experience in Accounts Payable
  • Manufacturing experience a plus
  • Bachelor's degree preferred