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Billing Coordinator in Needham, MA at Accounting Now

Date Posted: 1/25/2019

Job Snapshot

  • Employee Type:
  • Location:
    Needham, MA
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
  • Job ID:

Job Description


Billing Coordinator

Part Time (30-35 hours) $14/hour

Assure accurate and prompt data input of all participant funding sources to ensure timely payments. Submit daily, weekly and monthly billing documentation. Complete weekly eligibility checks to ensure continued funding and solve any funding discrepancy issues. Perform a variety of software troubleshooting and data entry.

Assertive, highly organized, flexible, efficient and detail oriented. Ability to prioritize responsibilities and work independently. Good analytical skills and experience working with billing software. Minimum of three years administrative and basic computer experience.


  • Process transportation/attendance bills in the data base. Enter as needed and verify totals in database.
  • Verify Medicaid eligibility weekly. Report any eligibility problems to the Program Managers and Director immediately.
  • Work with Program staff, participants, families and case managers to promptly resolve eligibility issues.
  • Confirm with program staff that all new participants have funding approvals prior to admission.
  • Add new participant billing information to the database and submit to the vendor billing company prior to admission.
  • Process Medicaid billing on a weekly basis.
  • Process and distribute private pay billing monthly, monitor payment and bills monthly and assist with any payment issues.
  • Ensure private pay deposits are obtained, processed in accounting, entered into database and returned to participant upon discharge.
  • Process and submit ASAP billing using the Harmony Provider direct database monthly.
  • Enter payments into database
  • Assist with troubleshooting software database issues
  • Assist with data entry projects
  • Download reports from Mass Health website and reconcile billing on monthly basis.
  • Correct any billing discrepancies or rejected claims and re-submit on weekly basis.
  • Lead process for training administrative staff on billing protocols, software updates, and assure backup coverage during leaves of absence.
  • Serve as backup to administrative support team as need.
  • Work with management team on special projects as needed.
  • Agree to other duties as assigned.