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Property Manager in Philadelphia, PA at Accounting Now

Date Posted: 5/22/2020

Job Snapshot

Job Description

Property Manager needed for Philadelphia based non-profit.

The Property Manager provides leadership, innovation, and vision in the management of residential facilities (multi-site supportive and affordable housing) within an assigned neighborhood. This includes supervision of staff, financial management, and property management. In conjunction with the Residential Program Managers, the Property Manager will ensure that the properties within their portfolio are properly maintained, fully occupied with high levels of rent collection while providing the residents and staff with a clean and safe environment in which to live and work. The Property Manager will directly oversee maintenance technicians, receptionists, assistant property managers, and internal and contracted custodial staff as applicable.

Essential Duties and Responsibilities

  • Responsible for the day-to-day operations of the Property.
  • Directly supervise property management staff, including: assistant manager, maintenance technicians, receptionists, and custodians.
  • Manage subcontracted custodians.
  • At sites where Residents are responsible for cleaning, work with Residential PM and Residents to ensure cleaning standards are maintained.
  • Prepare weekly, monthly, quarterly and annual reports as required.
  • Maintain knowledge of governing HUD requirements, regulations, forms, and procedures for effective facility management.
  • Complies with Fair Housing Laws according to building type.
  • Ensures buildings are managed in accordance with all regulatory requirements.
  • Attend weekly meeting with Program Manager to discuss resident and building issues.
  • Schedule and complete move-out inspections and related paperwork to determine any charges that need to be assessed to the vacating resident and process move-out paperwork.
  • Manage operating goals and objectives as related to the duties and responsibilities of this role

Housing Compliance

  • Manage resident selection procedures to ensure adherence to Affirmative Fair Housing Marketing Plan and Resident Selection Criteria, as well as all targeting occupancy requirements.
  • Management of entire leasing and annual/interim re-certification process
  • Assist residents as needed with obtaining third party verification's
  • Review pertinent documentation related to funding regulations and ensures documentation and reporting are submitted to Compliance Specialist during audits
  • Ensure that the property lease files are properly maintained and kept up to date in accordance with property policy.
  • Manage eviction process.
  • Financial Management
  • Demonstrate ability to understand financial goals, operate asset in accordance with Policies & Procedures Manual.
  • Ensure that A/P purchase orders and invoices and credit card/petty cash reconciliations are submitted timely and accurately.
  • Ensure that all late fees are posted properly and all tenant charges are collected and deposited in a timely manner.
  • Review monthly budget-to-actual reports and provide explanations of variance.
  • Participate in annual budget review.

Facilities Management

  • Ensure property is well maintained and preventive maintenance plan is completed.
  • Review open work orders and provide direction to maintenance staff.
  • Ensure supply inventory is properly maintained at the site, including but not limited to monthly coordination with Maintenance to order supplies as needed to complete make readies and routine work orders.
  • Schedule all turnover functions, and check completed work orders to make sure the work is completed in a satisfactory manner.
  • Follow-up with vendors as needed.
  • Complete daily/weekly property inspections to identify building issues.
  • Coordinate contract and bid process when required.

Minimum Qualifications

  • High School Diploma or GED and 7 years' experience in affordable housing property management; or an Associate's Degree and 5 years' experience; or Bachelor's Degree and 3 years' experience.
  • A minimum of 3 years of supervisory experience
  • Prior experience managing budgets
  • Experience with property management software
  • Strong skills in MS Office suite, e.g. Word, Excel
  • Excellent verbal and written communication skills
  • The ability to successfully manage multiple properties simultaneously
  • Ability to build relationships internally and externally
  • Valid driver's license and own vehicle

Preferred Qualifications
* LIHTC or Advanced Housing Certification
* Prior work experience with HUD and/or PHFA properties & regulations
* 3 years Yardi experience


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